For example, an employee has the following punches with a 30 minute break from 1:00AM until 1:30AM.
MON 10:00PM - TUES 1:00AM
TUES 1:30AM - TUES 8:00AM
]]>For example,
- Employee submits timesheet
- Department Manager approves timesheet (1st Level)
- Store Manager approves timesheet (2nd Level)
- District Manager approves timesheet (3rd Level)
- Company Admin (Payroll Admin) approves timesheet (Final Approval)
Or, if you do not require employees to submit their timesheet, will you only have a manager approve the timesheet?
Â
Â
]]>| Option | Description |
| -3 Days | Timesheet will automatically be submitted three days prior to the end of the pay period |
| -2 Days | Timesheet will automatically be submitted two days prior to the end of the pay period |
| -1 Day | Timesheet will automatically be submitted one day prior to the end of the pay period |
| 0 Day | Timesheet will automatically be submitted the day the pay period ends. |
| 1 Day | Timesheet will automatically be submitted one day after to the end of the pay period |
| 2 Days | Timesheet will automatically be submitted two days after to the end of the pay period |
| 3 Days | Timesheet will automatically be submitted three days after to the end of the pay period |
Â
]]>Managers over Location/Department
Managers that are assigned to a location or department would be able to manage all employees that have the default allocation of that location or department. This type of management is useful for companies that have different locations (i.e. store managers) where they can edit the timesheets of all employees at their store. Whenever a new employee is hired and assigned to the store, the store manager would automatically have access to their timesheet.
Managers over specific employees
Managers that are assigned to employees would only be able to manage the timesheets of the employees assigned to them. This type of management is often found around specific managers having the ability to edit timesheets for specific employees. In order for a manager to edit the timesheet of a new employee, the manager would have to be assigned to that new employee.
]]>Here is a link to the spreadsheet that is preferred to use when building the management hierarchy.
When filling out the spreadsheet, you will need to enter a manager's Employee ID and/or their name. To the columns to the right, you will need to specify how the managers will be assigned to an employee or cost center.
If the manager will be assigned to a specific employee, you would put in the employee's Employee ID or their name. If the manager will be assigned to a department or some other kind of labor allocation, you would enter that into the different levels of cost centers.
A cost center is a list used for labor allocation. You will be able to select the different numbers and labels for the cost centers in the next section.
]]>In this example, you can see where employee 0001 will receive $15.55 / hour when their time is allocated to the Cost Center Level 1, Kentucky. However, if they work in the Cost Center Level 1, Ohio, then their time will be compensated at $18.00 / hour.
There are also general rates configured that is not associated to an employee. Instead, the rates are based on the Cost Center 1 and Cost Center 2 allocation.
In this example, we have three different states and within each state different stores. TimeVantage can handle a hierarchy of items within a single cost center.
There are a few items important to note within this spreadsheet.
Tree Index refers to the Cost Center Level that you have described above.
Parent Name refers to an above item within the spreadsheet. This will trigger the hierarchy.
External ID refers to the number that employees will use at a physical clock if they will be allocating their time against this cost center item.
Payroll Code refers to the labor allocation code that is configured on the payroll software.
The above table will produce within TimeVantage the following tree
For the purposes of overtime calculation, what day does your week start?
]]>How many hours must an employee work before daily overtime applies?
Which days of the week does the daily overtime apply to?
]]>Which hours count towards overtime?
]]>Which time off hours counts towards the calculation of daily overtime?
]]>Do all job levels counts towards the calculation of overtime?
]]>List which {job_levels_SQ001.shown} items do not count towards daily overtime.
]]>List which {job_levels_SQ002.shown} items do not count towards daily overtime.
]]>List which {job_levels_SQ003.shown} items do not count towards daily overtime.
]]>List which {job_levels_SQ004.shown} items do not count towards daily overtime.
]]>List which {job_levels_SQ005.shown} items do not count towards daily overtime.
]]>How do you distribute your overtime?
]]>How many hours must an employee have on their timesheet before weekly overtime applies.
]]>Which hours count towards overtime?
]]>Which time off hours counts towards the calculation of weekly overtime?
]]>Do all job levels counts towards the calculation of overtime?
]]>List which {job_levels_SQ001.shown} items do not count towards weekly overtime.
]]>List which {job_levels_SQ002.shown} items do not count towards weekly overtime.
]]>List which {job_levels_SQ003.shown} items do not count towards weekly overtime.
]]>List which {job_levels_SQ004.shown} items do not count towards weekly overtime.
]]>List which {job_levels_SQ005.shown} items do not count towards weekly overtime.
]]>How do you distribute your overtime?
]]>When is Pay Period Overtime calculated on an employee's timesheet?
]]>This selection will use the standard hours (assigned to each individual employee) and will calculate based on the number of work days that pay period. It will assume the number of work days is based on Monday through Friday.
Over the employee's scheduled hours
Employees will receive overtime based on any hours over their scheduled hours that pay period.
Over 8 Standard Hours each day (Skip Sat/Sun)
Similar to the first option, the overtime will be calculated based on the number of work days that pay period. It will assume the number of work days is based on Monday through Friday.
Other
Please explain how your overtime is calculated each pay period.
]]>Which hours count towards overtime?
]]>Which time off hours counts towards the calculation of pay period overtime?
]]>Do all job levels counts towards the calculation of overtime?
]]>List which {job_levels_SQ001.shown} items do not count towards pay period overtime.
]]>List which {job_levels_SQ002.shown} items do not count towards pay period overtime.
]]>List which {job_levels_SQ003.shown} items do not count towards pay period overtime.
]]>List which {job_levels_SQ004.shown} items do not count towards pay period overtime.
]]>List which {job_levels_SQ005.shown} items do not count towards pay period overtime.
]]>How do you distribute your overtime?
]]>If the employee worked on the Nth day within a week, what day would the employee receive overtime for hours worked?
]]>How many hours must an employee work before they receive the overtime?
]]>In the situation where the employee receives overtime on the Nth day for any hours worked and doubletime for over 8 hours worked then you would still enter zero hours. You will then configure the doubletime Nth day rule in the next section.
]]>Do you have any special requirements for an employee to be eligible for the hours worked on {ot_nth_day.shown}? Please drag and drop the available options from the left column over to the right column for any additional policies.
]]>How many days must the employee work that week prior to receiving overtime? Keep in mind that this does not include {if(!is_empty(ot_nth_day.value),ot_nth_day.shown,"the Nth Day")}.
]]>How many hours must the employee work each day prior to {if(!is_empty(ot_nth_day.value),ot_nth_day.shown,"the Nth Day")} before receiving overtime?
]]>How many hours must the employee work that week prior to {if(!is_empty(ot_nth_day.value),ot_nth_day.shown,"the Nth Day")} before receiving overtime?
]]>Do all job levels counts towards the calculation of overtime?
]]>List which {job_levels_SQ001.shown} items do not count towards {if(!is_empty(ot_nth_day.value),ot_nth_day.shown,"Nth Day")} Overtime.
]]>List which {job_levels_SQ002.shown} items do not count towards {if(!is_empty(ot_nth_day.value),ot_nth_day.shown,"Nth Day")} Overtime.
]]>List which {job_levels_SQ003.shown} items do not count towards {if(!is_empty(ot_nth_day.value),ot_nth_day.shown,"Nth Day")} Overtime.
]]>List which {job_levels_SQ004.shown} items do not count towards {if(!is_empty(ot_nth_day.value),ot_nth_day.shown,"Nth Day")} Overtime.
]]>List which {job_levels_SQ005.shown} items do not count towards {if(!is_empty(ot_nth_day.value),ot_nth_day.shown,"Nth Day")} Overtime.
]]>How do you distribute your overtime?
]]>Which time off hours counts towards the calculation of {if(!is_empty(ot_nth_day.value),ot_nth_day.shown,"Nth Day")} Overtime?
]]>Which hours count towards overtime?
]]>Please enter the number of hours that an employee has to work prior to receiving overtime.
]]>Do you treat each time entry as the start of a new cycle?
]]>
Which hours count towards overtime?
]]>Which time off hours counts towards the calculation of Floating 24 Hour Overtime?
]]>Do all job levels counts towards the calculation of overtime?
]]>List which {job_levels_SQ001.shown} items do not count towards overtime.
]]>List which {job_levels_SQ002.shown} items do not count towards overtime.
]]>List which {job_levels_SQ003.shown} items do not count towards overtime.
]]>List which {job_levels_SQ004.shown} items do not count towards overtime.
]]>List which {job_levels_SQ005.shown} items do not count towards overtime.
]]>How many hours must an employee work before daily doubletime applies?
Which days of the week does the daily doubletime apply to?
]]>Which hours count towards doubletime?
]]>Which time off hours counts towards the calculation of daily doubletime?
]]>Do all job levels counts towards the calculation of doubletime?
]]>List which {job_levels_SQ001.shown} items do not count towards daily doubletime.
]]>List which {job_levels_SQ002.shown} items do not count towards daily doubletime.
]]>List which {job_levels_SQ003.shown} items do not count towards daily doubletime.
]]>List which {job_levels_SQ004.shown} items do not count towards daily doubletime.
]]>List which {job_levels_SQ005.shown} items do not count towards daily doubletime.
]]>How do you distribute your doubletime?
]]>How many hours must an employee have on their timesheet before weekly doubletime applies.
]]>For the purposes of doubletime calculation, what day does your week start?
]]>Which hours count towards doubletime?
]]>Which time off hours counts towards the calculation of weekly doubletime?
]]>Do all job levels counts towards the calculation of doubletime?
]]>List which {job_levels_SQ001.shown} items do not count towards weekly doubletime.
]]>List which {job_levels_SQ002.shown} items do not count towards weekly doubletime.
]]>List which {job_levels_SQ003.shown} items do not count towards weekly doubletime.
]]>List which {job_levels_SQ004.shown} items do not count towards weekly doubletime.
]]>List which {job_levels_SQ005.shown} items do not count towards weekly doubletime.
]]>How do you distribute your doubletime?
]]>When is Pay Period Doubletime calculated on an employee's timesheet?
]]>This selection will use the standard hours (assigned to each individual employee) and will calculate based on the number of work days that pay period. It will assume the number of work days is based on Monday through Friday.
Over the employee's scheduled hours
Employees will receive doubletime based on any hours over their scheduled hours that pay period.
Over 8 Standard Hours each day (Skip Sat/Sun)
Similar to the first option, the doubletime will be calculated based on the number of work days that pay period. It will assume the number of work days is based on Monday through Friday.
Other
Please explain how your doubletime is calculated each pay period.
]]>Which hours count towards doubletime?
]]>Which time off hours counts towards the calculation of pay period doubletime?
]]>Do all job levels counts towards the calculation of doubletime?
]]>List which {job_levels_SQ001.shown} items do not count towards pay period doubletime.
]]>List which {job_levels_SQ002.shown} items do not count towards pay period doubletime.
]]>List which {job_levels_SQ003.shown} items do not count towards pay period doubletime.
]]>List which {job_levels_SQ004.shown} items do not count towards pay period doubletime.
]]>List which {job_levels_SQ005.shown} items do not count towards pay period doubletime.
]]>How do you distribute your doubletime?
]]>If the employee worked on the Nth day within a week, what day would the employee receive doubletime for hours worked?
]]>How many hours must an employee work before they receive the doubletime?
]]>In the situation where the employee receives doubletime on the Nth day for any hours worked and doubletime for over 8 hours worked then you would still enter zero hours. You will then configure the doubletime Nth day rule in the next section.
]]>Which hours count towards doubletime?
]]>Which time off hours counts towards the calculation of {if(!is_empty(dt_nth_day.value),dt_nth_day.shown,"Nth Day")} Doubletime?
]]>Do you have any special requirements for an employee to be eligible for the hours worked on {dt_nth_day.shown}? Please drag and drop the available options from the left column over to the right column for any additional policies.
]]>How many days must the employee work that week prior to receiving doubletime? Keep in mind that this does not include {if(!is_empty(dt_nth_day.value),dt_nth_day.shown,"the Nth Day")}.
]]>How many hours must the employee work each day prior to {if(!is_empty(dt_nth_day.value),dt_nth_day.shown,"the Nth Day")} before receiving doubletime?
]]>How many hours must the employee work that week prior to {if(!is_empty(dt_nth_day.value),dt_nth_day.shown,"the Nth Day")} before receiving doubletime?
]]>Do all job levels counts towards the calculation of doubletime?
]]>List which {job_levels_SQ001.shown} items do not count towards {if(!is_empty(dt_nth_day.value),dt_nth_day.shown,"Nth Day")} Doubletime.
]]>List which {job_levels_SQ002.shown} items do not count towards {if(!is_empty(dt_nth_day.value),dt_nth_day.shown,"Nth Day")} Doubletime.
]]>List which {job_levels_SQ003.shown} items do not count towards {if(!is_empty(dt_nth_day.value),dt_nth_day.shown,"Nth Day")} Doubletime.
]]>List which {job_levels_SQ004.shown} items do not count towards {if(!is_empty(dt_nth_day.value),dt_nth_day.shown,"Nth Day")} Doubletime.
]]>List which {job_levels_SQ005.shown} items do not count towards {if(!is_empty(dt_nth_day.value),dt_nth_day.shown,"Nth Day")} Doubletime.
]]>How do you distribute your doubletime?
]]>Please enter the number of hours that an employee has to work prior to receiving doubletime.
]]>Do you treat each time entry as the start of a new cycle?
]]>
Which hours counts toward doubletime?
]]>Which time off hours counts towards the calculation of Floating 24 Hour Doubletime?
]]>Do all job levels counts towards the calculation of doubletime?
]]>List which {job_levels_SQ001.shown} items do not count towards doubletime.
]]>List which {job_levels_SQ002.shown} items do not count towards doubletime.
]]>List which {job_levels_SQ003.shown} items do not count towards doubletime.
]]>List which {job_levels_SQ004.shown} items do not count towards doubletime.
]]>List which {job_levels_SQ005.shown} items do not count towards doubletime.
]]>How do you distribute your overtime?
]]>How do you distribute your doubletime?
]]>| Â | # of Breaks | Max Paid Time | Max Paid Time per Break | Status |
| Hourly Full Time | {b_num_SQ001} | {b_paid_amount} | {b_max_per_break_SQ001} | {if(b_max_per_break_SQ001.value * b_num_SQ001.value > b_paid_amount,'Paid time is less than the given number of breaks and max paid time per break.',"OK")} |
| Hourly Part Time | {b_num_SQ002} | {b_paid_amount} | {b_max_per_break_SQ002} | {if(b_max_per_break_SQ002.value * b_num_SQ002.value > b_paid_amount,'Paid time is less than the given number of breaks and max paid time per break.',"OK")} |
| Salary Exempt | {b_num_SQ003} | {b_paid_amount} | {b_max_per_break_SQ003} | {if(b_max_per_break_SQ003.value * b_num_SQ003.value > b_paid_amount,'Paid time is less than the given number of breaks and max paid time per break.',"OK")} |
| Salary Non-Exempt | {b_num_SQ004} | {b_paid_amount} | {b_max_per_break_SQ004} | {if(b_max_per_break_SQ004.value * b_num_SQ004.value > b_paid_amount,'Paid time is less than the given number of breaks and max paid time per break.',"OK")} |
| 1099 | {b_num_SQ005} | {b_paid_amount} | {b_max_per_break_SQ005} | {if(b_max_per_break_SQ005.value * b_num_SQ005.value > b_paid_amount,'Paid time is less than the given number of breaks and max paid time per break.',"OK")} |
| Other | {b_num_SQ006} | {b_paid_amount} | {b_max_per_break_SQ006} | {if(b_max_per_break_SQ006.value * b_num_SQ006.value > b_paid_amount,'Paid time is less than the given number of breaks and max paid time per break.',"OK")} |
Â
]]>
12:07PM would round down to 12:00PM
12:38PM would round up to 12:45PM
Even though the employee took a 31 minute lunch break, they would be docked 45 minutes.
There is a rule that can be configured to round the Total Time Taken for lunch to the nearest increment. In this case, the employee would only be docked for 30 minutes since the total time taken was 31 minutes. Had the employee taken a 38 minute lunch, then they would have been docked 45 minutes.
]]>
{if(rnd_type.value != "A4",
if(rnd_rounding.value == "A1","Rounding to the nearest 6 minutes will round the punch up after the 3 minute increment.
If an employee punched at 8:03AM, the time would be rounded down to 8:00AM.
If the employee punched at 8:04AM, their punch would be rounded up to 8:06AM.","")
,""
)}
{if(rnd_type.value != "A4",
if(rnd_rounding.value == "A2","Rounding to the nearest 15 minutes will round the punch up after the 7 minute increment.
If an employee punched at 8:07AM, the time would be rounded down to 8:00AM.
If the employee punched at 8:08AM, their punch would be rounded up to 8:15AM.","")
,""
)}
{if(rnd_type.value != "A4",
if(rnd_rounding.value == "A3","Rounding to the nearest 30 minutes will round the punch up after the 15 minute increment.
If an employee punched at 8:15AM, the time would be rounded down to 8:00AM.
If the employee punched at 8:16AM, their punch would be rounded up to 8:30AM.","")
,""
)}
{if(rnd_type.value == "A4",
if(rnd_rounding.value == "A1","Rounding to the nearest 6 minutes will round the total time up after the 3 minute increment.
If an employee's total hours were 8:03, the time would be rounded down to 8:00AM.
If the employee's total hours were 8:04, their time would be rounded up to 8:06.","")
,""
)}
{if(rnd_type.value == "A4",
if(rnd_rounding.value == "A2","Rounding to the nearest 15 minutes will round the total time up after the 7 minute increment.
If an employee's total hours were 8:07, the time would be rounded down to 8:00AM.
If the employee's total hours were 8:08, their time would be rounded up to 8:15.","")
,""
)}
{if(rnd_type.value == "A4",
if(rnd_rounding.value == "A3","Rounding to the nearest 30 minutes will round the total time up after the 15 minute increment.
If an employee's total hours were 8:15, the time would be rounded down to 8:00AM.
If the employee's total hours were 8:16, their time would be rounded up to 8:30.","")
,""
)}
{if(rnd_type.value != "A4",
if(rnd_rounding.value == "A1","Rounding to the nearest 6 minutes will round the punch up after the 3 minute increment.
If an employee punched at 5:03PM, the time would be rounded down to 5:00PM.
If the employee punched at 5:04PM, their punch would be rounded up to 5:06PM.","")
,""
)}
{if(rnd_type.value != "A4",
if(rnd_rounding.value == "A2","Rounding to the nearest 15 minutes will round the punch up after the 7 minute increment.
If an employee punched at 5:07PM, the time would be rounded down to 5:00PM.
If the employee punched at 5:08PM, their punch would be rounded up to 5:15PM.","")
,""
)}
{if(rnd_type.value != "A4",
if(rnd_rounding.value == "A3","Rounding to the nearest 30 minutes will round the punch up after the 15 minute increment.
If an employee punched at 5:15PM, the time would be rounded down to 5:00PM.
If the employee punched at 5:16PM, their punch would be rounded up to 5:30PM.","")
,""
)}
{if(rnd_type.value == "A4",
if(rnd_rounding.value == "A1","Rounding to the nearest 6 minutes will round the total time up after the 3 minute increment.
If an employee's total hours were 5:03, the time would be rounded down to 5:00PM.
If the employee's total hours were 5:04, their time would be rounded up to 5:06.","")
,""
)}
{if(rnd_type.value == "A4",
if(rnd_rounding.value == "A2","Rounding to the nearest 15 minutes will round the total time up after the 7 minute increment.
If an employee's total hours were 5:07, the time would be rounded down to 5:00PM.
If the employee's total hours were 5:08, their time would be rounded up to 5:15.","")
,""
)}
{if(rnd_type.value == "A4",
if(rnd_rounding.value == "A3","Rounding to the nearest 30 minutes will round the total time up after the 15 minute increment.
If an employee's total hours were 5:15, the time would be rounded down to 5:00PM.
If the employee's total hours were 5:16, their time would be rounded up to 5:30.","")
,""
)}
{if(rnd_type.value != "A4",
if(rnd_rounding.value == "A1","Rounding to the nearest 6 minutes will round the punch up after the 3 minute increment.
If an employee punched at 10:03AM, the time would be rounded down to 10:00AM.
If the employee punched at 10:04AM, their punch would be rounded up to 10:06AM.","")
,""
)}
{if(rnd_type.value != "A4",
if(rnd_rounding.value == "A2","Rounding to the nearest 15 minutes will round the punch up after the 7 minute increment.
If an employee punched at 10:07AM, the time would be rounded down to 10:00AM.
If the employee punched at 10:08AM, their punch would be rounded up to 10:15AM.","")
,""
)}
{if(rnd_type.value != "A4",
if(rnd_rounding.value == "A3","Rounding to the nearest 30 minutes will round the punch up after the 15 minute increment.
If an employee punched at 10:15AM, the time would be rounded down to 10:00AM.
If the employee punched at 10:16AM, their punch would be rounded up to 10:30AM.","")
,""
)}
{if(rnd_type.value == "A4",
if(rnd_rounding.value == "A1","Rounding to the nearest 6 minutes will round the total time up after the 3 minute increment.
If an employee's total hours were 10:03, the time would be rounded down to 10:00AM.
If the employee's total hours were 10:04, their time would be rounded up to 10:06.","")
,""
)}
{if(rnd_type.value == "A4",
if(rnd_rounding.value == "A2","Rounding to the nearest 15 minutes will round the total time up after the 7 minute increment.
If an employee's total hours were 10:07, the time would be rounded down to 10:00AM.
If the employee's total hours were 10:08, their time would be rounded up to 10:15.","")
,""
)}
{if(rnd_type.value == "A4",
if(rnd_rounding.value == "A3","Rounding to the nearest 30 minutes will round the total time up after the 15 minute increment.
If an employee's total hours were 10:15, the time would be rounded down to 10:00AM.
If the employee's total hours were 10:16, their time would be rounded up to 10:30.","")
,""
)}
{if(rnd_type.value != "A4",
if(rnd_rounding.value == "A1","Rounding to the nearest 6 minutes will round the punch up after the 3 minute increment.
If an employee punched at 10:03AM, the time would be rounded down to 10:00AM.
If the employee punched at 10:04AM, their punch would be rounded up to 10:06AM.","")
,""
)}
{if(rnd_type.value != "A4",
if(rnd_rounding.value == "A2","Rounding to the nearest 15 minutes will round the punch up after the 7 minute increment.
If an employee punched at 10:07AM, the time would be rounded down to 10:00AM.
If the employee punched at 10:08AM, their punch would be rounded up to 10:15AM.","")
,""
)}
{if(rnd_type.value != "A4",
if(rnd_rounding.value == "A3","Rounding to the nearest 30 minutes will round the punch up after the 15 minute increment.
If an employee punched at 10:15AM, the time would be rounded down to 10:00AM.
If the employee punched at 10:16AM, their punch would be rounded up to 10:30AM.","")
,""
)}
{if(rnd_type.value == "A4",
if(rnd_rounding.value == "A1","Rounding to the nearest 6 minutes will round the total time up after the 3 minute increment.
If an employee's total hours were 10:03, the time would be rounded down to 10:00AM.
If the employee's total hours were 10:04, their time would be rounded up to 10:06.","")
,""
)}
{if(rnd_type.value == "A4",
if(rnd_rounding.value == "A2","Rounding to the nearest 15 minutes will round the total time up after the 7 minute increment.
If an employee's total hours were 10:07, the time would be rounded down to 10:00AM.
If the employee's total hours were 10:08, their time would be rounded up to 10:15.","")
,""
)}
{if(rnd_type.value == "A4",
if(rnd_rounding.value == "A3","Rounding to the nearest 30 minutes will round the total time up after the 15 minute increment.
If an employee's total hours were 10:15, the time would be rounded down to 10:00AM.
If the employee's total hours were 10:16, their time would be rounded up to 10:30.","")
,""
)}